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Privacy policy — minutes capture extension

Last updated: 2026. This policy covers the minutes capture Chrome extension. Use this page's URL (e.g. https://gettheminutes.com/docs/privacy) as the privacy policy link in your Chrome Web Store listing.

What the extension does​

The minutes capture extension streams the audio of the Google Meet or Microsoft Teams tab you choose to a minutes server that you (or your administrator) configure — and nowhere else. It exists to turn your meeting audio into a live transcript and translation on that server.

What data it handles​

  • Meeting tab audio. While you are recording, the audio playing in the active meeting tab is captured and streamed to your configured server over a secure WebSocket (wss://). It is not captured when you are not recording.
  • Your sign-in credentials. When you sign in, your email and password are sent once to your configured server to obtain a device token. Your password is not stored by the extension.
  • A device token + your server URL, stored locally in the browser (chrome.storage.local) so you stay signed in between meetings. These never leave your browser except to authenticate with your configured server.

Where data goes​

The extension sends data only to the minutes server URL you configure. It does not send your audio, credentials, or any usage data to the extension's author or to any third-party analytics, advertising, or tracking service. The extension contains no analytics or tracking.

Your minutes server, in turn, uses two processors to do its job — Soniox (speech-to-text) and Anthropic (translation) — under the server operator's own agreements with those providers. How your meeting data is stored and retained on the server is controlled by the operator of that server (your organization), who is the data controller. See your server operator's own policies for retention and access.

Permissions and why they're needed​

  • tabCapture / offscreen — to capture the meeting tab's audio and encode it for streaming.
  • activeTab / storage — to detect the meeting on the current tab and to remember your server URL + device token.
  • Host access (your server + meet.google.com / teams.microsoft.com) — to sign in and stream to the server URL you enter, and to detect meetings on Meet/Teams. The extension needs to reach an arbitrary server address because you choose where your self-hosted minutes instance lives.

Your choices​

  • Sign out from the popup at any time — this stops capture and deletes the device token from the browser.
  • Recording is explicit — capture only runs while you have pressed Start recording, and the toolbar icon shows a recording state throughout.
  • Removing the extension deletes its locally stored data (server URL + device token).

Contact​

This is open-source software (github.com/arjmandi/minutes). For questions about how a specific minutes instance handles your data, contact the operator of that server. For the extension itself, open an issue on the GitHub repository.